Site Chemical Management

How do you know when to
reorder chemicals?

If the answer involves walking to the chemical room, checking a mark on a drum, or asking someone to "go look" — you're not alone. Most operators run chemicals the same way they did 20 years ago. TrueLevel changes that.

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TrueLevel Site Chemical Management dashboard — tank levels, burn rates, and reorder alerts across multiple bays TrueLevel Site Chemical Management dashboard — tank levels, burn rates, and reorder alerts across multiple bays

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Click around with
sample data

A snapshot of an 8-location chain — no signup, no setup. Switch between sites, scan the cost-per-car trend, and see the alerts the system is sending right now.

Where are you today?

Pick the one that
sounds like you

"My chem guy takes care of it"

Your distributor watches usage, builds the orders, and tells you the cost per car. You trust the relationship and it works — until it doesn't.

See what changes for you →

"I eyeball the drums"

You walk the chemical room. If the drum feels light, you order. No records. No history.

See what changes for you →

"I keep a minimum count"

You know you need at least X drums on hand. When it drops below that, you call your distributor.

See what changes for you →

"I use a spreadsheet"

You track weekly usage in Excel. You manually build orders and email or call them in.

See what changes for you →

What Changes

Your operation today
vs. with TrueLevel

Level 1 — Trust the Supplier

Today

  • Your distributor manages usage, ordering, and the numbers for you
  • Any cost-per-car report comes from the supplier — you can't verify it
  • If your rep leaves or the relationship changes, you start from zero
  • You can't tell if you're being over-billed or under-delivered

With TrueLevel

  • You keep your own tank-level record, independent of the supplier
  • Supplier CPC reports can be cross-checked against your actual usage
  • Over-billing, short deliveries, and usage spikes get flagged automatically
  • Your data stays yours — switch suppliers without losing history

Trust but verify. Keep the relationship — keep the control.

Level 2 — Marks on the Drum

Today

  • You walk the chemical room and look at drums
  • No record of what was used or when
  • If you're gone, nobody knows what to order
  • Stockouts happen because nobody was watching

With TrueLevel

  • Every tank has a logged level, updated after each visit or delivery
  • Full usage history — you can see trends week over week
  • Any team member can check levels from their phone
  • Alerts fire automatically when a tank drops below your threshold

Stop relying on your memory. The data is there when you open the app.

Level 3 — The Minimum Threshold

Today

  • You keep a rough count and order when stock feels low
  • Your threshold doesn't adjust for busy weekends or weather
  • You over-order in slow weeks and scramble in busy ones
  • Emergency orders cost more and disrupt your distributor

With TrueLevel

  • Burn rates are calculated from actual usage data
  • Reorder points are based on real consumption, not gut feel
  • Seasonal patterns become visible in the analytics
  • Orders go out at the right time — not too early, not too late

Stop guessing on reorders. TrueLevel does the math you were doing in your head — but with real numbers.

Level 4 — The Spreadsheet & Cost Per Car

Today

  • You update a spreadsheet weekly and build orders by hand
  • You divide monthly chemical spend by car count to get one CPC number
  • You can't see which chemical or which site is driving that number
  • The spreadsheet is always a week behind what's actually in the tanks

With TrueLevel

  • Usage logs in real time and orders generate from live burn rates
  • Cost per car is broken down by chemical, by site, by day
  • Sites and chemicals compare side by side — anomalies flag automatically
  • You stop re-typing numbers and start reading what they mean

You were already doing the hardest part — caring about the numbers. Now dig into what drives them.

Getting Started

3 steps to chemical control

1

Add Your Sites

Onboard your wash bays and chemical sites. Configure tanks, set reorder points, and assign team permissions in minutes.

2

Log & Track

Levels sync automatically from sensors or via manual entry. Deliveries logged. Alerts triggered. Everything in real-time.

3

Optimize & Save

Review analytics, catch usage problems early, and order smarter. Watch margins improve and stockouts disappear.

You Already Know What This Costs You

It's not just one problem. It's three.

The Customer You Lose

When a site runs out of chemical, you're washing cars with water. Customers see it — the foam isn't there, the shine isn't there, the car comes out the same way it went in. Some leave a bad review. Some just don't come back. Some cancel the membership they were paying you every month. A stockout isn't a one-day loss — it's the customers you'll never see again.

The Cash Sitting on Your Floor

Over-ordering feels safe. But every extra drum in the back room is cash that could have gone to products you actually need, payroll, operating expenses, or straight into your pocket. When you can see real usage data, you order what you need — not what you hope is enough.

The Hours You Can't Get Back

Somebody on your team is walking the chemical room, writing down numbers, plugging them into a spreadsheet, building an order, and calling or emailing it to the distributor. That's hours every week spent on something a dashboard could handle. Those hours could go to working with customers, coaching employees, or finding the next way to grow.

TrueLevel doesn't promise a magic number. It gives you the visibility to stop losing customers, stop tying up cash, and stop wasting time.

Simple, Transparent Pricing

One plan. All features.

Scale as you grow. No surprises.

Site Chemical Management

SCM for Operators

Pay only for the chemicals you actually track

$9 /chemical/mo
$7.20/chemical/mo with annual prepay · Save 20%
  • Chemical management across all sites
  • Multi-site tracking & reporting
  • Cost-per-car analytics
  • Invite distributors for free logging access
  • Real-time inventory levels & smart alerts

Founding Member — First 10 Operators

Lock in $7/chemical/mo for life — annual-rate pricing on monthly billing, no price increases ever. Limited to the first 10 organizations.

Start Your Free Trial
See full pricing details & Founding Member program →

Start tracking your chemicals, not your spreadsheets.

TrueLevel gives you the visibility and control to run leaner, smarter operations. Join car wash operators who've taken back control of their inventory.

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